Web Publishing Guidelines: Wikis, Moodles, Calendars, Videos, Discussion Forums, and Content Management Systems for San Antonio ISD
created 2008; rev. 02/20/2015 

 

What Can Be Put Online?

All material posted on District Web sites--including wikis, webpages, Moodles, Calendars, Videos, Discussion Forums, and Content Management Systems--must be done only by the district person given authority to do so by the proper administrator. 

Appropriate material includes general information about the District, department activities or services, schools, teachers or classes, student projects, and student extracurricular organizations.

Educational resources for staff, students and the community may also be published online if publication rights are specifically purchased or allowed for this purpose.

Personal information, not related to education, will not be allowed on SAISD postings.

 

Recognize The Public Space

Any information posted via campus/department web sites (e.g. Joomla, District video hosting accounts), calendars, wikis and some Moodles should be considered public spaces, accessible on the "open Internet."

 

Some Online Areas Are SAISD ONLY: How Do You Tell The Difference?

1. Are you required to enter your SAISD username and password to access content? If the answer is NO, then this web publishing area should be considered public and accessible by anyone on the Internet. 
2. Are you able to access information from any internet-capable computer (e.g. from home, a public school library or university) without using your SAISD username and password? If YES, then the information should be considered public and available on the Internet. 

If you are unsure of whether your web site is public or private, please call the Office of Instructional Technology at (210) 554-2430.

 

POLICIES AND PROCEDURES
All content published via the Internet must comply with the following:

1. All publications must comply with all state, federal, and international laws concerning copyright, intellectual property rights, and legal uses of network computers.
2. All publications must comply with the Board policies, administrative regulations, these Web Publishing Guidelines, and other District guidelines provided for specific levels of publishing.
3. As an employee of a school or other education institution, you may sometimes access individual student records while performing your official duties. Under the Family Educational Rights and Privacy Act (FERPA), you are legally and ethically obliged to safeguard the confidentiality of any information they contain. No information in violation of FERPA should be posted to district web sites.
4. All district Web publications will reside primarily on the District’s network server/s.
5. The San Antonio Independent School District makes every effort to insure that all links are operational; all information is accurate, appropriate, and of high quality. The District expects that standards are met. The viability of links that are not created through our District cannot be guaranteed.

 

Web Publishing Expectations:

1. All District Wikis, Moodles, Calendars, Videos, Discussion Forums, and Content Management System pages should meet goals of high quality in both style and presentation.
2. Correct grammar and spelling are expected. All information must be verifiable.
3. Publications shall be high quality and designed for clarity and readability.
4. Publications must include a statement of copyright when appropriate and indicate that permission has been secured when including copyrighted materials.
5. Publications on the district Web site must identify affiliation with the SAISD and should link back to the main page from the front page of any school or department's main pages.
6. Relevant referencing dates are required on all publications.
7. All publications must include the District email address of the adult maintaining the page.
   

   • If a student is the publisher, the sponsoring staff member’s email must be included as the responsible person.
   • No student email addresses, whether a personal or district account, may be listed on any Wikis, Moodles, Calendars, Videos, Discussion Forums, and Content Management System page.
   • Only SAISD staff members may act as student sponsors.

8. Commercial use for the pursuit of personal or financial gain is prohibited.

 

Student Protection:

1. Protection of students and their data is paramount.
2. Electronic postings/pages shall not contain the personal address or phone number of students. Students’ full name may not be used.
3. Electronic postings/pages shall not display personally identifiable student writing/artwork/photos/videos/audio files unless explicit parental permission has been granted by a parent’s signature on the San Antonio Independent School District’s form.

• The signed permission form is required prior to publishing any identifying student writing/artwork/photos/videos/audio files. Each parent permission document must be retained on file as long as the student’s information remains online.

 

Student Permission Forms (Web Publication/Video)

• Permission for Photographs, Videotapes, and Audio Records (F1-R) - English version | Spanish version

 

DIFFERENT LEVELS OF WEB PUBLICATION

These guidelines are to be used as reference and provide specific information regarding Web publishing by staff and students throughout the District. District Web Publishing Guidelines exist for each level and will be used when addressing specific issues relevant to each publisher level, however, every web publisher will read and abide by the Web Publishing Standards for ALL Web Publishers shown above. For more information about these Guidelines or other issues related to Web publishing, please call Instructional Technology and Learning Services at (210) 554-2430.

 

District Level

The District level refers to main publishing activities which represent the District as a whole, such as overall structure, style, the main "front pages," and general top level information. This level of publishing is conducted by a District Webmaster who carries out the goals of the Website at this level. The District Webmaster works closely with the Director of Communications.

 

Department Level

Administrative departments (such as Transportation or Personnel, etc.) may publish their own Web pages,Wikis, Moodles, Calendars, Videos, Discussion Forums, or Content Management System pages  as part of the District’s Web site. The supervisor or director of each department is responsible for content and maintenance of departmental Web sites, Wikis, Moodles, Calendars, Videos, Discussion Forums, or Content Management System pages though may designate a department web coordinator who will do the actual authoring of pages. The materials published online is to coincide with that department’s printed materials, but may also take full advantage of the resources and structure of the Web, using internal and external links to relevant references thus increasing the effectiveness of the information.

The Director of Communications must be consulted prior to uploading publications of a potentially sensitive nature, such as school comparisons or student data. All staff members responsible for updating web site content,Wikis, Moodles, Calendars, Videos, Discussion Forums, or Content Management System pages , must complete and sign the Web Publisher's Authorization form. The signed and completed form is to be archived by the department administrator and with the Office of Instructional Technology Services.

 

School Level

Content found in the School Wiki, Moodles, Calendars, Videos, Discussion Forum, or Content Management System pages are the responsibility of the building principal who designates a school Web Coordinator. The school Web Coordinator is responsible to manage the school Web site and monitor class, teacher, student, and extracurricular Web pages. The signed and completed form is to be archived by the campus administrator and with the Office of Instructional Technology Services. This will ensure that all official material originating from the school will be consistent with the district style and content guidelines. At the school level there are guidelines for the various potential contributors to the school’s web site and Wikis, Moodles, Calendars, Videos, Discussion Forums, or Content Management Systems, and are to be used in the publishing process.

 

Staff Level

Teachers or other staff may create Wikis, Moodles, Calendars, Videos, Discussion Forums, or Content Management System pages for use in class activities or to provide a resource for other teachers or staff members in the District. Staff publishers will be responsible for maintaining their class or educational resource Wiki, Moodle, Calendars, Videos, Discussion Forum, or Content Management System pages.

Staff Wiki, Moodles, Calendars, Videos, Discussion Forum, or Content Management System pages must reflect positively upon the district and department or school. The teacher or staff member must complete, sign, and adhere to the Web Publisher's Authorization form before and while publishing to the web. The Campus Administrator is responsible for the campus web presence and is to be informed of planned publishing activities.

 

Student Level

Students may create and publish Wikis, Moodles, Calendars, Videos, Discussion Forums, and Content Management Systems pages on the SAISD Web site as part of a class or school sponsored activity. Before a student contributes to a Wiki, Moodles, Calendars, Videos, Discussion Forum, or Content Management System the Permission for Student Web Publishing form must be on file for the academic school year. Material presented on a student Wiki, Moodles, Calendars, Videos, Discussion Forum, or Content Management System must meet the educational objectives of the school-related activity, as well as follow District policy and guidelines. Personal Web pages are not allowed on the San Antonio School District’s Web server. Student pages must include the following notice: "This is a student Web page. Opinions expressed on this page shall not be attributed to San Antonio ISD." Student Wiki, Moodles, Calendars, Videos, Discussion Forum, or Content Management System may be removed at the end of the school year unless special arrangements are made.

Material that fails to meet established educational objectives or that is in violation of a provision of Board Policy and Administrative Regulations will be removed. Material may not be removed on the basis of disagreement with the views expressed. Permission for Student Web Publishing forms are located on the ITLS website at http://itls.saisd.net

 

WEB PUBLISHING GUIDELINES AGREEMENT

I have read and agree to abide by the San Antonio ISD Web Publishing Guidelines and the Acceptable Use Policy. I understand that the District retains all rights to any material that is published on the District network and/or servers. Such material may be edited and/or deleted by the District Webmaster and the Office for Instructional Technology at any time without prior notice or approval by me.

I also agree to keep confidential any usernames and/or passwords that I may have been given that allow access to District Web Publishing.

NOTE: This form is available for electronic signature only. You can read the instructions here on how to accomplish the digital signature.

 

Student Permission Forms (Web Publication/Video)

• Permission for Photographs, Videotapes, and Audio Records (F1-R) - English version | Spanish version